What is a Notice?
A notice is a brief, typically formal piece of writing used to convey a message or information to concerned individuals or organizations. It is commonly used to announce events, celebrations, births, deaths, inaugurations, and sales and to issue public instructions. Notices are typically very short, with the words at most 50-60 words.
How to Write a Notice:
Writing an effective notice is an acquired skill. When writing a notice, keep the following basic points in mind:
1. Complete Information: Provide all necessary information in a clear and easily understandable language.
2. Format of a Notice Writing: A notice should include the following elements depending on its purpose:
– Date
– Time
– Venue
– Purpose
– Who should attend
– Specific instructions
– Contact person/address
Formats for Different Types of Notices:
Here are some formats for different purposes, which can be used in the above given template.
1. Format of Notice for Informing about Events:
– Name of the event
– Objective/purpose/occasion
– Date
– Time/duration
– Place/venue
– Essential qualifications/eligibility/conditions
– Contact address
– Specific instructions
2. Format of Notice for Lost and Found:
– Whether an article is lost or found
– Date
– Time (approximate)
– Identification marks (color, size, contents, marks)
– Contents of the article
– Whom to contact, when, and where
3. Format of Notice for Informing about Tours/Fairs/Exhibitions/Camps:
– Name and nature of the event
– Occasion
– Objective (information, awareness, appeal, invitation, etc.)
– Dates/Timing
– Expenditure/entry fee
– Beginning/conclusion dates (for tours)
– Place (for tours)
– Duration: from ______ to ____
– Contact address
– Specific instructions (e.g., do’s and don’ts, visiting hours, etc.)
These formats provide a structured way to write notices for various purposes, ensuring that all essential information is included clearly and concisely.